Who we are
This is the privacy statement of Paterson & Co Accountants Ltd:
This privacy statement explains how we collect and use personal information about you.
What personal information we may collect
Where we collect personal information from
How we use your personal information
During the course of our engagement, Paterson & Co., will act as an independent controller of personal data. As such we will process (collect, store and use) any personal data or information you provide in a manner that is compatible with the EU’s General Data Protection Regulation (GDPR) as supplemented by the Data Protection Act 2018 together with other laws which relate to privacy and electronic communications.
As a client, you are also an independent controller of data and are responsible for compliance with the Data Protection laws in respect of the personal data you process. Accordingly in disclosing data to us, you confirm that any disclosures are fair and lawful and do not contravene Data Protection laws
We will endeavor to keep your information accurate and up to date and not keep it for longer than is necessary. In some instances, the law sets the length of time information must be kept, but in most cases, we will use discretion to ensure that we do not keep records outside of our normal business requirements. Our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions. Moreover, the information you provide will be subject to rigorous measures and procedures to minimize the risk of unauthorized access or disclosure.
We will use your information for:
Who we share your personal information with
Your personal data is not shared with any third parties except in the provision of our services and interactions and submissions with HMRC, Companies House and other official agencies.
Additional disclosures will be subject to your agreement in advance.
Data is used in the operation of third party software whilst fulfilling our services to you such as:
In relation to such organisations, their contracts only permit them to use your data for specified purposes and in accordance with our instructions. The contracts also requires that the organisation has in place appropriate security measures in relation to your personal data which are in line with our policies.
Access to your information – You have the right to request a copy of the personal information about you that we hold.
Correcting your information – We want to make sure that your personal information is accurate, complete and up to date and you may ask us to correct any personal information about you that you believe does not meet these standards.
Deletion of your information – You have the right to ask us to delete personal information about you where:
Objecting to how we may use your information – You have the right at any time to require us to stop using your personal information for direct marketing purposes. In addition, where we use your personal information to perform tasks carried out in the public interest then, if you ask us to, we will stop using that personal information unless there are overriding legitimate grounds to continue.
Restricting how we may use your information – In some cases, you may ask us to restrict how we use your personal information. This right might apply, for example, where we are checking the accuracy of personal information about you that we hold or assessing the validity of any objection you have made to our use of your information. The right might also apply where this is no longer a basis for using your personal information but you don’t want us to delete the data. Where this right to validly exercised, we may only use the relevant personal information with your consent, for legal claims or where there are other public interest grounds to do so.
Automated processing – If we use your personal information on an automated basis to make decisions which significantly affect you, you have the right to ask that the decision be reviewed by an individual to whom you may make representations and contest the decision. This right only applies where we use your information with your consent or as part of a contractual relationship with you.
Withdrawing consent using your information – Where we use your personal information with your consent you may withdraw that consent at any time and we will stop using your personal information for the purpose(s) for which consent was given.
Please contact us in any of the ways set out in the Contact information and further advice section if you wish to exercise any of these rights.
Changes to our privacy statement
We keep this privacy statement under regular review and will place any updates on this website.
Paper copies of the privacy statement may also be obtained on request.
This privacy statement was last updated on 6th April 2023.
Contact information and further advice
Please contact our Data Controllers, Karen Paterson or Edward Gallagher for any further information.
We seek to resolve directly all complaints about how we handle personal information but you also have the right to lodge a complaint with the Information Commissioner’s Office, whose contact details are as follows:
Information Commissioner’s Office
Telephone – 0303 123 1113 (local rate) or 01625 545 745
Website – https://ico.org.uk/make-a-complaint/